OFFICE MANAGER


Objectives of this Role:
  • Oversee the member experience and ensure a personal, friendly experience for anyone coming into the office, and maintain complete accessibility in both availability and warmth of character
  • Ensure peak organizational operations and provide preventative measures by identifying issues
  • Implement established policies and procedures, measure outcomes against standards, and improve operational flow when identified
  • Oversee office interactions, responding to requests and questions

Administrative duties include and are not limited to:
  • Bill members for monthly dues/membership installments in JONAS accounting system.
  • Receive and sort incoming mail and deliveries, and manage outgoing mail
  • Update membership dues and fees annually, as needed
  • Updating membership information in JONAS/FORETEES as needed.
  • Receive and scan incoming check deposits.
  • Answer and log all membership Accounts Receivable inquiries and follow-up with respective departments to ensure all member’s requests have been addressed.
  • Maintain member files which includes preparing promissory notes and amortization schedules.
  • Board meeting books/managing Board Effect platform
  • Send out notices with meeting materials (Agenda/minutes, etc.) to Committees (as needed), pertaining to committee schedule
  • Coordinate Board of Director and Advisory Committee events.
  • Managing locker assignments
  • Address any walk-in member inquiries as needed.
  • Support front desk on reservations/inquiries as needed.
  • Close the day (Point Of Sale)
  • Troubleshooting and maintenance of office machines (i.e., copier, mail postage machine, etc)
  • Keeping the admin office/supply closet/attic organized as needed.
  • Order office supplies as needed.
  • Assist the Membership & Marketing Director with administrative needs and correspondence as needed.
  • Assist the General Manager with administrative needs and correspondence as needed.
  • Assist the Controller with performing any other applicable accounting and/or administrative needs and correspondence as needed.

Desirable candidate will possess the following attributes:
  • Bachelor’s degree (preferred) with a minimum of 2 years of prior private club experience
  • 2+ years of work experience in an administrative/office management role
  • JONAS Accounting software experience preferred
  • Excellent communication and interpersonal skills
  • Exceptional attention to detail
  • Self-motivated and solid work ethic
  • Strong customer service skills
  • Flexibility and multitasking ability
  • Strong organizational and time management skills, and ability to prioritize
  • Must be a self-starter and driven
  • Strong problem-solving skills and analytical abilities
  • Ability to work independently with minimal supervision
  • Proficiency Microsoft Office, with aptitude to learn new software and systems
  • Ability to handle confidential information
 
Benefits:
  • Salary based on experience
  • 401k Employer 6% match with no vesting period
  • Medical, Dental and Vision insurance (85% employer paid)
  • Life insurance, LTD and AD&D
  • Flexible spending account
  • Paid vacation
  • Paid holidays
  • Paid sick leave
  • Provided lunch
  • Bridge toll reimbursement
  • Holiday bonus
  • Monday round of Golf


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Please email resumes to jobs@thepgcc.org